TWiki> TorontoWikiTuesdays Web>ProcessForSettingUpTorontoWikiTuesdays (21 Sep 2009, MartinCleaver)EditAttach
Schedule
Time period Task Why How
3 months before Arrange dates on Upcoming So people can mark their calendars Use upcoming.org, default to 2nd Tuesday of the month
2 months before Arrange speakers So speakers are there; that they feel the month-to-month flow Get email response from speaker, package as date in blog post
6 weeks before Get speaker outline, get confirmation they can make it, get commitment that they will help promote it. They should come to at least one before To get proper awareness, to get a sense of the community Get outline
5 weeks before CreateWikiPageForEvent and create announcement on Meetup People monitor different sources  
2 weeks before Talk to Max Haroon, SIP re: announcement for their blog SIP need lead time Phone or email
2 weeks before Talk to wiki vendors re: getting an announcement out    
2 weeks before Talk to other sponsors for drinks and snacks    
1 week before Craft email announce Announcements for websites (see below)    
1 week before Send announcements for Toronto Wiki Tuesdays?    
day before talk Personally call the speaker to remind location Speaker may have got the wrong date.You need a plan if they won't be coming!  
day before talk Print off the signs - either a meetup one or something else

Else you'll be doing them by hand, or people will end up dispersed across the pub.

It's also possible that the event will attract people already at the venue.

 
day of talk Turn up at least 30mins early! Especially for new venues - is there a projector, signs, power, etc?  
day of talk Take photos. Get everyone's name and email address Photo for blog post. Emails for mailing list. Pass around a piece of paper, or collect business cards
1 day after Email to thank the speaker Get feedback, pass on thoughts, show that they are appreciated Summarise reactions to the talk. What went well, how a speaker can make it better next time, ask what they'd recommend for other speakers to consider
1 week after Write up the last session Show community what was done. Embed photos of the session

Websites

Mailing Lists

  • TorCamp?
  • TorontoWikiTuesdays? Google Group
  • Society of Internet Professionals
  • Private contacts

http://twiki.intranet.blendive.com/twiki/bin/view (Only works from the VPN)

How to attract people to the event?

  • Have anchor topics

    • Attract personalities

  • Publicise

    • Universities: Seneca, UofT? , Ryerson

    • Companies: past clients, prospective clients
    • Industries: adjacent organisations, people with something to offer

    • What: Need a pitch

  • Test the “pub as location” works okay

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Topic revision: r6 - 21 Sep 2009 - 16:51:54 - MartinCleaver
 
(C) Martin Cleaver.